Events Coordinator Job Vacancy in Cape Town Nov 2016

By | November 17, 2016

Events Coordinator Job Vacancy in Cape Town Nov 2016

Jobs description : Events Coordinator Vacancy in South Africa Nov 2016

Career opportunity at Pernod Ricard South Africa Nov 2016

 

Remuneration: negotiable Cost to company
Benefits: Medical Aid, Provident Fund
Location: Cape Town
Education level: Diploma
Job level: Junior/Mid
Own transport required: Yes
Travel requirement: Often
Type: Permanent
Reference: #PRSA0034

 

JOB TITLE:

Events Coordinator

REPORTS TO:

Events Manager (Western Cape, Southern Cape)

DEPARTMENT:

Sales (Western Cape, Southern Cape)

LOCATION:

Western Cape

HOURS OF WORK:

8:00am to 5:00pm and overtime when required

DIRECT REPORTS:

None

LIAISES WITH:

Marketing, Sales, Finance, Warehouses, Vendors

MAIN PURPOSE OF THE ROLE:

Facilitates PRSA promotional events in Western Cape and Southern Cape regions.

JOB SCOPE AND CONTEXT:

Service Level

Office based, with travel to PRSA events

Outputs

Actions

Performance Indicators (KPI)

Events & Promotions

  1. Regional events and promotions raise the profile of key brands
  2. Plan regional events
  • Budgets agreed and adhered to
  • Venue sourced that meets requirements of event
  • Invitations forwarded according to target list
  • RSVP’s received and recorded
  • Caterers, audio-visual and security vendors sourced and costs agreed
  • Parking and other facilities issues are planned
  • Objectives of each event are agreed with Events Manager
  1. Oversee the execution of regional events
  • Guests are greeted and attendance recorded
  • Events are well professionally coordinated
  • Source sufficient staff
  • Staff are in line with brand image and target market
  • Staff inductions ensures they have sufficient product knowledge
  • Pre-promotion branding and merchandising present at events
  • Delivery hampers present at events
  • POS items are prepared
  • Photos for promotion or displays available
  1. Conduct post-event analysis with Events Manager
  • Stakeholders are consulted on success of each event
  • Feedback forms and photos compiled
  • Outcomes of event are measured against objectives
  • Improvements are made in the planning and execution of events

Stakeholder Relations

  1. Productive relationships with internal and external stakeholders maintained
  2. Coordinate with Sales, Warehouse, Production and Finance
  • Internal stakeholders aware of promotional and event activities
  • Stock is available
  • Finance receiving invoices when required
  1. Collaborate with external agencies
  • Vendors for events are properly briefed and competently carry out function within budget constraints

JOB REQUIREMENTS:

Minimum Educational Requirements and Work Experience:

2 years event & marketing experience

Other Requirements:

Be able to lift heavy boxes and equipment

Set up on Branding equipment at various venues

Movement of stock to and from locations

Functional and Technical Competencies:

Event Management, Market & Environment, Results Orientation, Promotion, Merchandising, Evaluation of Commercial Activities, Customer Relationship Management

Behavioural Competencies:

Planning and Organising, Team Work, Communication, Technical Expertise, Presentation Skills, Influencing & Negotiation, Big Picture Thinking, Innovation, Making Things Happen, Initiative

Leadership Competencies:

N/A

This job description is a broad reflection of the role and does not attempt to capture all specifics of the position. There may be variations within the same roles due to seniority or regional differences

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